Arms Trade Training and British Export

TERMS AND CONDITIONS OF WORK
Arms Trade Training or British Export Control hereafter referred to as ATT/BEC
These standard terms and conditions shall apply to all work undertaken on behalf of Clients by
ATT/BEC unless varied by written agreement.

1. Recommendations – All forecasts, estimates and recommendations are made in good faith and
   based on the information available to at the time. The preparation, achievement and successful
   implementation of such forecasts, estimates and recommendations are normally dependant at last
   in part on the client’s staff or on outside information provided by them or other factors outside the
   control of ATT/BEC. No statement is therefore deemed to be a representation, undertaking or
   warranty or contractual term and ATT/BEC will not be liable if such statement proves inaccurate.
2. Work Undertaken – Each assignment is restricted to the work defined in the ATT/BEC
   proposal and/or in the terms of reference prepared by or agreed with the Client. Any variations to
   the scope of work or to the time scales involved will be agreed in writing.
   ATT/BEC will use its best endeavours to adhere to any timetables or schedules agreed with the
   Client.
3. Confidentiality – ATT/BEC will not disclose any information about the client’s affairs
   without prior authority from the Client. Similarly, any reports or advice given to the Client are for
   the use of the Client only and must not be disclosed to a third party without prior written
   agreement. ATT/BEC will take all reasonable precaution against such disclosure by its employees
   and subcontractors.
4. Early termination – As per contract and/or to be agreed.
5. Quality of Performance – ATT/BEC will make its best endeavours to ensure that it works to a
   professional standard but shall not be liable in any way for any loss or damage, or for any liability
   to third parties, incurred by the Client as a result of any act or omission, whether negligent or
   otherwise.
6. Fees – Where daily fee rates are quoted, theses fee rates will relate to a normal working day of
   7.5 hours, working in the course of carrying out the assignment, whether on the Client’s premises
   or not. Fees quoted in proposals are valid if accepted within 30 days.
7. Overtime – Unless the assignment is to be carried out for a fixed price, hours worked in excess
   of the normal working day will be charged at the standard rate for each weekday hour and time
   and a half for weekend and public holiday hours.
8. Fee Increase – Fee rates will be held for the duration of the assignment, unless this exceeds six
   calendar months. Where a single assignment exceeds six months’ duration, after each six months
   fee rates for that assignment may be increased as agreed but not less than the official rate of
   inflation ruling at the time of the increase.
9. Expenses – Travel, hotel and expenses, such as communications incurred by ATT/BEC, are
   not included in the fees and will be recharged to the Client at cost. Motor vehicle transport will be
   charged at the current HMRC agreed rate or Hire Car charges at cost as appropriate.
10. Invoicing – Invoices will be presented either monthly throughout the duration of the
    assignment or if contracted on a Task basis and the completion of the Task. Payment is due in
    sterling on presentation and in any case no later than 21 days from the invoice date. ATT/BEC
    reserves the right without further notice to charge interest at the rate of 5% per month or part
    month above the Bank of England base rate prevailing at the time on balances outstanding after
    21 days. Any dispute in respect of an invoice must be raised with ATT/BEC within seven days of
    invoice date.
11. Time Recording and Minimum Billing Increments
    Professional time is recorded and billed in whole-hour increments. Any period of engagement, or
    part thereof, is billed as a full hour, reflecting the fixed costs of file review, preparation, and
    administration associated with any instruction, irrespective of the duration of active work
    performed. Where an instruction spans multiple discrete periods of engagement within the same
    day, each period is separately subject to clause 7.1, unless such periods form part of a single
    continuous course of work, in which case time is aggregated and billed in whole-hour increments
    across the aggregate total. This billing structure is disclosed to the Client prior to commencement
    of any engagement and forms part of the agreed terms of business between British Export Control
    and the Client.
    Scale of Charges (from May 2026)
    POA
    Travel:
    Private Vehicle – 0.55 per mile ( traveling time above 2.5 hours per day at Hourly rate)
    Hire vehicle – at cost plus fuel and delivery charges.
    Public Transport – at cost
    Subsistence Expenses (overnight, meal allowance etc) – at cost

All charges are subject to annual review in December.

Regards
Martin Drew

Where we take steps to progress the successful issue of a Department of Business & Trade
licence ( export/Trade) – payable only on issue of licence. 0.47% of total invoice value

www.Britishexportcontrol.co.uk
info@britishexportcontrol.co.uk
Tel : 00447749341694